What Vereinsgeist can do
From member management to the AI minutes assistant: All features at a glance. Available for iOS, Android and as a web app.
iOS, Android & web app · GDPR compliant · EU servers
No more Excel spreadsheets and scattered contact lists. From QR code onboarding to internal notes – everything centralized, everything GDPR-compliant.
Member management
All member data in one place: profiles with detail view, roles, tags, search and filter. Invite new members via email, SMS, WhatsApp or deep link — with Universal Links they land directly in the right club. Import existing lists via CSV and export all data anytime. Manage entry dates, department affiliations and bulk actions exactly the way your club needs.
Self-service profile
Members update their own profile independently – change address, phone number, email or profile picture without contacting the board. Roles cannot be changed by the member. Less administrative work for the board, more autonomy for members.
Member privacy settings
Each member controls which contact details are visible to others – email, phone and address can be individually shown or hidden. Board and admins always see all data, your own profile is always fully visible. Privacy built in from the start.
Digital membership form & QR code
Every club gets a public join URL (/join/clubname) – no login needed. Print the QR code and embed it on flyers, posters or your website. New members fill out the application directly on their phone. Data goes straight into the system, the board is notified and can accept or reject with one click. No paper, no retyping, no errors.
Tags & labels
Categorize members with emoji tags and filter them quickly. Whether honorary member, first team, youth coordinator or festival helper – freely definable labels keep everything organized. Tags can be used as filters in search, emails and the member list.
Member Onboarding
Welcome tour with 4 steps for new members: set up profile, discover features, configure notifications, explore home screen. Plus contextual inline tips in the first 14 days – e.g. 'How RSVP works'. The membership date is manually editable.
Member notes
Leave internal notes on individual members – visible only to board and admins. Ideal for remarks on conversations, special requests, open topics or confidential information. Members cannot see these notes. This helps the board stay organized without relying on memory.
Departments & sections
Organize your club into departments – e.g. football, tennis, youth or board. Members can be assigned to one or more departments, including bulk assignment. Departments control chat channels, event filters and email lists. Keeps communication targeted and organized.
Club logo upload
Upload your club logo and the app adapts automatically. Dominant colors are extracted from the logo and used as the app color scheme. Vereinsgeist instantly feels like your club – individual and recognizable, without any manual configuration.
Roles & permissions
25 granular permissions across 9 categories: members, roles, events, communication, finances, documents, minutes, inventory and administration. Beyond the 5 default roles (Admin, Board, Treasurer, Trainer, Member), unlimited custom roles can be created. Define exactly who can view, edit or manage what.
Board handover assistant
Guided handover process for board changes: All roles, permissions and access are transferred step by step to the new board. The assistant ensures nothing is forgotten – from bank access to passwords. Atomic role transfer prevents data loss.
From event planning to automatic reminders to the shift planner for events. Members RSVP directly – the board keeps the overview.
Event scheduling & RSVP
Create events, recurring events and multi-day events in just a few clicks. Members RSVP directly in the app — with 3-level RSVP: Simple (Yes/No), Standard (Yes/Maybe/No) or Per-Day for multi-day events. Push reminders ensure nobody misses an event. The club calendar syncs automatically. With iCal integration and .ics export, all events go straight to Outlook, Google Calendar or Apple Calendar.
iCal calendar integration
Club events directly in your personal calendar – whether Outlook, Google Calendar or Apple Calendar. Each member gets an individual, token-based calendar feed that updates automatically. Individual events can also be exported as .ics files. Stay up to date without even opening the app.
RSVP reminders
No more "Who hasn't responded yet?". Automatic: 24 hours before an event, all members who haven't responded receive a push notification. Manual: The board sees pending responses with avatars on the event detail page and can send a reminder with a personal message – via push or push + email (Pro). A history shows all sent reminders. Email: Pro
Event bulletin board
Every event now has its own comment board. Members can post messages directly on the event detail page – ideal for coordination, questions or info about the event. The board can communicate important notes and moderate posts. Everything stays in the right place instead of getting lost in group chats.
Shift planner for events
Create shifts for events – e.g. "Cake counter 10am–12pm" or "Entrance 6–8pm". Set how many helpers are needed per shift. Members sign up or out themselves. A progress bar shows at a glance which shifts still need helpers. No more back-and-forth via messages.
Trainer assignment
When creating or editing a training session, a trainer can optionally be assigned from the member list. The trainer is displayed on the event detail page. All members can see at a glance who leads the training – and the board keeps track of trainer assignments.
Event surveys
No more WhatsApp chaos before club trips. Dietary preferences, accommodation, T-shirt sizes – ask everything directly in the event. 6 question types, quick templates (food, accommodation, T-shirt), save custom templates. Members answer inline with auto-save. Organizers see all responses in a clear matrix with summary. Free: 3 questions/event, Pro: unlimited + CSV export. CSV: Pro
Room partner matching
Booking double rooms has never been easier. Members choose their preferred partner – specific member, external person, or open with preference. The system detects mutual matches automatically and suggests intelligent assignments to the organizer. Export room list to the hotel at the push of a button. Includes pre-configured accommodation template.
Ride sharing
Offer and book rides to events – by car, train, bus or group ticket. Members see available seats, book directly in the app and share rides via WhatsApp or email. Cost sharing is calculated fairly and displayed. With return trip option, autocomplete for frequent departure points and dashboard integration for the next 7 days. Ride badges on event cards show available seats at a glance.
GDPR-compliant communication instead of WhatsApp chaos. Group chats, bulletin board with reactions, push notifications and polls – all in one app.
Communication & chat
GDPR-compliant group chats instead of WhatsApp chaos. Create channels for departments, the board, or the entire club. Pin important messages, share files, and communicate securely – without club data ending up with US corporations. Push notifications keep everyone in the loop.
Bulletin board & announcements
Publish important news centrally for all members. Posts can be pinned to stay at the top. Members react with thumbs-up or mark posts as seen. Read posts are automatically marked, so the board instantly knows who is informed and who is not.
Polls & votes
Gather quick opinions with single or multi-choice polls and yes/no votes. Set a deadline for responses. Animated result bars show the mood in real time and the winning option is highlighted automatically. Ideal for club decisions, scheduling queries or topic votes.
Push notifications
Never miss a thing – granular push notifications per category: events, announcements, polls, chat, applications, fees and minutes. Each member individually chooses what to be notified about. Multi-device support ensures notifications arrive on all devices simultaneously.
Email to members
Send emails directly from the app – to all members, board only, filtered by tag or to individuals. Add attachments directly from the document archive. Detailed tracking card per email: Sent, Delivered, Opened and Failed with percentages and progress bar. Email history with mini delivery rate per message. In statistics screen: 4 metric cards (Sent, Recipients, Delivery Rate, Open Rate) and monthly trend chart. Pro: 600/month, Verein+: 6,000/month.
Department-based communication
Target communication by department. Chat channels, announcements and emails can be restricted to specific departments. The youth football team only gets relevant info and the board can communicate confidentially. Less noise, more relevance for every member.
Assign tasks with priorities, create minutes with approval workflows, manage inventory, store documents centrally and use 20+ text templates.
Task management
Finally organize club tasks centrally. Create tasks with title, description, priority (low/normal/high), due date and assign them to individual members. Three tabs provide an overview: Open tasks, Completed and "My Tasks". Overdue tasks are color-coded. Swipe to mark tasks as done.
Minutes management
Create minutes, store them in a structured way, and submit for approval. Versioning ensures changes remain traceable. Approved minutes are automatically archived and searchable at any time. Perfect for board meetings, general assemblies, and department meetings.
Document storage & viewer
Bylaws, rules of procedure, receipts, photos – everything stored centrally and digitally. Open documents directly in the app with the in-app viewer. Visibility per document can be restricted by role and/or department – folders inherit settings automatically. Organize in folders with GDPR-compliant storage on EU servers. Free: 100 MB, Pro: 500 MB, Verein+: 2 GB.
Text templates
Over 20 ready-made templates with placeholders for invitations, annual reports, notices and more. Placeholders like club name, date or recipient are filled in automatically. Create custom templates and share them with the entire board. Never start from scratch again.
Inventory & equipment management
Digitally track club inventory: create items with photos, categories and location. Loan system with return dates and overdue items at a glance. Ideal for jerseys, balls, instruments or club equipment. Free plan supports up to 50 items, Pro and above unlimited.
Save hours of volunteer work with AI support. GDPR-compliant: Text generation via Mistral AI (EU servers), speech recognition via OpenAI Whisper. Every feature can be individually enabled or disabled. Granular consent per AI function.
AI text generation
Generate professional invitations, annual reports, notices, and club texts from just a few keywords. The AI knows your club's style and writes accordingly. Texts can be edited, saved as templates, and shared directly via chat or email. Ideal for board members with little time.
More about AIAI chat
Ask natural language questions about your club and get instant answers. The AI chat knows your events, members, minutes, and documents. Ask about the next event, who attended the last meeting, or the current fee status. Privacy is the top priority: The AI processes data only within the EU.
More about AIAI minutes assistant
Record the meeting, the AI creates the minutes. From an audio recording of your board meeting or general assembly, a structured protocol with agenda, decisions, and tasks is generated automatically. The audio recording is deleted immediately after processing. From 2 hours of follow-up to 5 minutes of review.
More about AIAI annual report
Generate a complete annual report at the push of a button – based on your club data: member growth, events, finances, highlights and outlook. The report is copyable, shareable and perfect for the general assembly. Annual report in seconds instead of hours.
More about AIAI Insights
Rule-based AI recommendations directly on the dashboard for admins and boards. Detects e.g. inactive members, low response rates, missing events or due annual reports. Shows max. 2 prioritized action items. Can be enabled in settings.
More about AIClub assistant
Instant answers to common questions: When is the next training? Who is on the board? Where can I find the bylaws? The club assistant knows all relevant information and answers member questions automatically. This relieves the board and helps members find what they need.
AI summary
Automatically summarize long bulletin board posts, chat threads or minutes. The AI creates short, clear summaries so no member has to read through long texts. Saves time and keeps everyone on the same page.
More about AISmart onboarding
AI-assisted setup wizard that guides the club step by step through initial configuration. From club structure to departments to roles – the assistant suggests appropriate settings based on club type and size and configures everything automatically. The AI also suggests matching addons: A sports club gets training planner and shift scheduler recommended, a music club gets course management and photo gallery.
More about AIStatistics & dashboard
Interactive dashboard showing member trends, upcoming events, open tasks and new membership applications at a glance. Club statistics with charts: member growth (line), attendance rate (bar) and top-5 active members. Time filter for 30 days, 3 months, 12 months or all time. Department filter for targeted analysis. Verein+ plan adds a fee collection chart (pie). 200 AI requests/month (Pro), 1,000 (Verein+).
AI Style Calibration
Define how the AI writes for your club — formality, emojis, gender-neutral language, greeting and custom rules. Upload reference texts so the AI learns your writing style.
More about AIPersonal AI Assistant
Multi-turn chat that knows your club. Ask about events, decisions or tasks. Verein+ members get personalized answers based on their own data.
More about AIEvent Summaries
"What did I miss?" — AI generates 2-3 sentences about events you didn't attend. Perfect for members who can't make every event.
More about AI"Your Week" Dashboard
Personalized weekly overview: Your events with RSVP status, open tasks, new announcements and open polls. Everything at a glance.
Club-type-specific modules that can be activated per club. Extend your club with exactly the features you need.
Room & Venue Booking
Booking calendar for club rooms, sports fields and halls. Week and month view, recurring bookings (weekly, bi-weekly, monthly), automatic conflict detection, optional approval workflow and color coding by team/department.
Reports & Issues
Report damages, sightings and defects — with GPS location and up to 5 photos per report. Map view of all reports, configurable categories per club, status workflow (open → in progress → done), comment thread, assignee management and before/after photo comparison.
Exchange Board
Share and exchange resources within the club. Offer and request listings with photos, 6 categories (fruit, tools, sports, clothing, books, other), reservation system and auto-expiry for time-limited offers.
Course Management
Courses and workshops with online registration and waitlist. Participant limit with automatic waitlist, auto-promotion on cancellations, attendance tracking per session, course dates in club calendar, instructor assignment and attendance statistics across the season.
Photo Gallery & Club Chronicle
Organize and share event photos in albums. Albums with event linking, 3-column gallery with fullscreen viewer and pinch-to-zoom, multi-upload (up to 10 photos at once), club chronicle as yearly timeline. Separate photo storage limit (500 MB to 50 GB).
Training Planner & Statistics
Plan training sessions with structure and track attendance. Phase-based training planning (warm-up, main, cool-down), exercise library with categories, difficulty and equipment, template system for recurring sessions. Real attendance tracking (not just RSVP), season statistics per member and department. Configurable categories (sports, music, theater, custom).
Shift Scheduler / Duty Roster
Distribute and manage recurring duties fairly. Define duty types (bar service, grounds keeping, hall duty), weekly plan view with automatic slot generation, availability polling for members. Automatic fair assignment (whoever has the least goes first), swap exchange: offer and take over duties, fairness overview with statistics per member.
Fee management, SEPA direct debit, cash book, automatic payment reminders and granular roles & permissions. For clubs that take their finances seriously.
Fee management
Create fee types, assign them to members, and track payment status in real time. Different fees for adults, youth, families, or honorary members. Automatic reminders for outstanding payments and complete payment history per member. No more paper chaos for the treasurer.
SEPA direct debit
Export a SEPA XML file with one click and submit it to your bank. Mandate management, due dates, and booking references are generated automatically. Supports first-time and recurring direct debits per SEPA standard. No more hours of follow-up to check if fees have been paid.
Cash book
Record income and expenses digitally, attach receipts as photos or PDFs, and view the current balance anytime. Categories and cost centers help keep things organized. CSV export for your accountant or audit at the push of a button. Transparency for the board and the general assembly.
Automatic payment reminders
Configurable reminder intervals – for example after 7, 14 and 30 days past due. Reminders are sent automatically via push and/or email to affected members. Overdue fees are automatically flagged. The board receives a notification for long-term outstanding fees. No more manual follow-ups.
Board handover assistant
Atomic role transfer during board changes: All roles, permissions, financial access and admin rights are transferred step by step in a guided process. No data loss, no forgotten access. The outgoing board confirms the handover, the new board takes over seamlessly.
Stripe billing
Collect fees online with Stripe: checkout links for members, annual plans with automatic renewal and a self-service portal where members manage their payment details. Secure payment processing per PCI DSS standard. No manual follow-up – everything automated.
GDPR account deletion
Complete data deletion per GDPR Art. 17 at the push of a button. All personal data of a member is permanently deleted – profile, messages, files, payment data. The deletion process is logged and traceable for the data protection officer. Legally compliant and transparent.
Find the right plan for your club. The essentials are free forever.
| Feature | Free | Pro | Verein+ | Verein+ XL |
|---|---|---|---|---|
| Members & Organization | ||||
| Member management | ✓ | ✓ | ✓ | ✓ |
| Self-service profiles | ✓ | ✓ | ✓ | ✓ |
| Tags, labels & notes | ✓ | ✓ | ✓ | ✓ |
| Membership form & QR code | ✓ | ✓ | ✓ | ✓ |
| Departments & sections | ✓ | ✓ | ✓ | ✓ |
| Member onboarding | ✓ | ✓ | ✓ | ✓ |
| Roles & permissions | — | ✓ | ✓ | ✓ |
| Board handover assistant | — | — | ✓ | ✓ |
| Events & Scheduling | ||||
| Event scheduling with RSVP | ✓ | ✓ | ✓ | ✓ |
| Events/month | 10 | ∞ | ∞ | ∞ |
| iCal calendar sync | ✓ | ✓ | ✓ | ✓ |
| RSVP reminders (push) | ✓ | ✓ | ✓ | ✓ |
| RSVP reminders via email | — | ✓ | ✓ | ✓ |
| Event bulletin board | ✓ | ✓ | ✓ | ✓ |
| Shift planner | ✓ | ✓ | ✓ | ✓ |
| Trainer assignment | ✓ | ✓ | ✓ | ✓ |
| Ride sharing | ✓ | ✓ | ✓ | ✓ |
| Communication | ||||
| Group chat | ✓ | ✓ | ✓ | ✓ |
| Bulletin board & announcements | ✓ | ✓ | ✓ | ✓ |
| Announcements/month | 20 | ∞ | ∞ | ∞ |
| Push notifications | ✓ | ✓ | ✓ | ✓ |
| Polls & voting | ✓ | ✓ | ✓ | ✓ |
| Polls/month | 5 | ∞ | ∞ | ∞ |
| Email to members | — | ✓ 600/month | ✓ 6,000/month | ✓ 6,000/month |
| Tasks, Documents & Minutes | ||||
| Task management | ✓ | ✓ | ✓ | ✓ |
| Minutes management | ✓ | ✓ | ✓ | ✓ |
| Document storage | ✓ 100 MB | ✓ 500 MB | ✓ 5 GB | ✓ 10 GB |
| Text templates | ✓ | ✓ | ✓ | ✓ |
| Inventory | ✓ 50 items | ✓ ∞ | ✓ ∞ | ✓ ∞ |
| AI Features | ||||
| Club assistant | ✓ | ✓ | ✓ | ✓ |
| AI text generation | — | ✓ | ✓ | ✓ |
| AI chat | — | ✓ | ✓ | ✓ |
| AI minutes assistant | — | ✓ | ✓ | ✓ |
| AI annual report | — | ✓ | ✓ | ✓ |
| AI Insights | — | ✓ | ✓ | ✓ |
| AI requests/month | — | 200 | 1.000 | 2.000 |
| Statistics & dashboard | — | ✓ | ✓ | ✓ |
| Finance & Administration | ||||
| Fee management | — | — | ✓ | ✓ |
| Automatic payment reminders | — | — | ✓ | ✓ |
| SEPA direct debit | — | — | ✓ | ✓ |
| Cash book | — | — | ✓ | ✓ |
| Board handover assistant | — | — | ✓ | ✓ |
| Stripe billing | — | — | ✓ | ✓ |
| GDPR account deletion | — | — | ✓ | ✓ |
| Fee collection chart | — | — | ✓ | ✓ |
| Members | Up to 30 | Up to 200 | Up to 500 | Up to 2,000 |
| Price | 0 € | 6,99 €/month | 16,99 €/month | 29,99 €/month |
Vereinsgeist launches soon. Be among the first.
iOS, Android & web app · GDPR compliant · EU servers